This webpage sets out when and how we use your personal information that you or others provide to us.
WHO WE ARE
We are Babraham Research Campus Ltd (formerly BBT), Companies House registered number 30241492.
Our registered office address is Babraham Hall, Babraham, Cambridge CB22 3AT
Babraham Research Campus Ltd is the controller and responsible for this website.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please email BBTHR@babraham.co.uk.
HOW DO WE USE YOUR DATA?
When you become engaged with Babraham Research Campus Ltd.
When you become engaged with Babraham Research Campus Ltd, we will use your personal information to process your enquiry, interest or formal relationship. The details we collect from you when you become engaged with us will include:
We share your personal information within our business and with our subcontractors who are involved in the Campus services such as conferencing and catering provision, marketing agencies, security service providers and if required any regulatory authorities, home office, or environmental..
We need to process your personal information in this way to register your interest and provide the ongoing communication in respect of your interest, services and benefits to you, as described more fully below. More detail on these specific circumstances is set out below.
When you attend one of our Events
When you attend one of our events (such as the Babraham Investor Conference, Business advice clinics, workshops, seminars and training), we will collect the following information from you: name, address, email address, phone number, employer/academic institution and invoicing details. If you are already registered to attend an event, we will use the membership details we already hold on file for you to confirm your booking or registration. The details we collect from you will include your name, address, company and invoicing details and other contact details. We need to use your personal information in this way to complete the booking contract between us.
We provide a delegate list containing your name and company to the organisations and other individuals who attend our events. We do this because our events provide a useful networking opportunity and we have a legitimate interest in wanting to help build and develop the scientific community. You can object to us using your information in this way by contacting us.
When you attend one of our company showcases
When you attend one of our company showcases (such as an exhibition), we will collect the following information from you: name, address, employer/academic institution and invoicing details. If you are already a member and register to attend an event, we will use the details we already hold on file for you to confirm your booking.
The details we collect from you will include your name, address, company details, as well as your phone number and email address. We need to use your personal information in this way to complete the booking contract between us.
When you phone or email us
When you phone us or contact us by email with general queries, we may also handle your personal information (your name, contact details and the other details you provide to us) in order to provide the customer services you have asked us to. This could be when you ask us to provide more information about our services and facilities.
Other than in the circumstances described in this section below, we rely on your consent to handle your personal information in this way. If you do not provide us with the personal information we request from you for customer services purposes, we may not be able to fully answer your queries.
If you are phoning us in connection with a service we are contracted to provide to you, then we need to handle your data in this way to perform the contract in place between us.
When you have expressed an interest in any of our services or facilities:
We will handle your personal information (such as your name, company name, email address, company address, telephone number and sector preferences) to provide you with marketing communications in line with any preferences you have told us about.
When we send you marketing emails because you have opted-in to receive them, we rely on your consent to contact you for marketing purposes.
If you have not opted-in and we send you marketing emails, we do this because of our legitimate interest to promote the success of the Babraham Research Campus the services, facilities and events that it offers as part of our B2B marketing activities.
Every email we send to you for marketing purposes will also contain instructions on how to unsubscribe from receiving them.
You are not under any obligation to provide us with your personal data for marketing purposes.
You can tell us that you do not want your personal information to be processed in this way at any time by contacting us, where relevant, by following the unsubscribe link shown in every marketing communication you receive from us.
When you apply to be part of Accelerate@Babraham
We will handle your personal information (such as your name, company name, email address, company postal address, telephone number, qualifications, work experience and sector preferences ) to provide you with information on Accelerate@Babraham and the services it offers, in particular applications made to the Programme Competition.
In addition to personal information, we will collect outline business details including the name and contact details of other members of management, cofounding teams and shareholders to be able to fully consider applications. Your data will be stored on your application record and on other IT systems (including email) and will be shared with third parties on our Judging Panel as part of the interview panel for the process for which you have applied for.
If your application to Accelerate@Babraham is unsuccessful, we will hold your data for 12 months after the end of the relevant application process. After this period your data will be deleted or destroyed.
If your application is successful and you join the Accelerate@Babraham Programme, under a contractual relationship with us, data gathered during the process will be held during the period of the 3 month Programme and for 12 months thereafter or until the agreement expires whichever is the sooner after which the data will be deleted or destroyed unless we have a continued formal relations with you such as a Lease Agreement.
We need to use your data in this way to assess your application and enter into the Accelerate@Babraham contract with you.
When you are interested in a Commercial Property Lease or access to scientific and technical facilities on the Campus
We will handle your personal information (such as your name, company name, email address, company postal address, telephone number and sector preferences) to provide you with information on Commercial Property Leases, space availability and the services we offer. Upon initial enquiry, we will ask you to complete an application form to collect personal information, we will collect outline business details including personal details of other members of management, cofounding teams and shareholders to be able to fully consider applications. Your data will be stored on your application record and on other IT systems (including email) and will be shared with third parties such as our sub contractors who provide IT services, including data storage, and marketing agencies, for the interest or process for which you have applied for.
If your application is unsuccessful, we will hold your data for 12 months after the end of the relevant application process. After this period your data will be deleted or destroyed.
If your application is successful and you join the Campus as a Tenant, data gathered during the process will be held during the period of your Lease and then retained for 6 years after which the data will be deleted or destroyed unless we have a continued formal relationship with you.
We need to use your data in this way to assess your application and enter into the relevant contract you have asked us to/are applying for.
When you apply for a Job with us
We collect and process personal data relating to job applications in a variety of ways, including through Covering letters, CVs, right to work documentation, interviews or other forms of assessment.
The information we collect about you includes:
Your data will be stored on your application record and on other IT systems (including email) and, where necessary to process your application, will be shared with HR and the interview panel for the role you have applied for.
We will not use your identifiable personal data for any purpose other than the recruitment exercise for which you have applied.
If your application for employment is unsuccessful, we will hold your data for 12 months after the end of the relevant recruitment process. After this period your data will be deleted or destroyed.
If your application for employment is successful, data gathered during the recruitment process will be transferred to your Human Resources file (electronic and paper based) and retained during your employment.
We rely on your consent to handle your job application. You are under no statutory or contractual obligation to provide data as part of the application process however, if you do not provide the information, we may be unable to process your application.
VISITORS TO OUR WEBSITE
When you visit our website, we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to various parts of the website. The information is only processed in a way which does not identify anyone.
To opt-out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.
To make our website better:
We will also use your personal information to provide you with a more effective user experience.
We also share your aggregated, anonymous data with third party analytics and search engine providers that assist us in the improvement and optimisation of our site.
We will also use your personal information for the purposes of making our site more secure, and to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
We process your data for this reason because we have a legitimate interest to provide you with the best experience we can, and to ensure that our site is kept secure.
You can prevent us from using your personal information in this way by using the 'do not track' functionality in your internet browser. If you enable do not track functionality, our site may be less tailored to your needs and preferences.
If our business is sold or acquired:
We will transfer your personal information to a third party:
We process your personal information for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the relevant seller or buyer of our business may not be able to provide services to you.
In some circumstances we may also need to share your personal information if we are under a duty to disclose or share it to comply with a legal obligation.
WHERE IS MY DATA STORED?
We will only store your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the GDPR or to equivalent standards by law.
HOW LONG DO WE RETAIN YOUR DATA FOR?
We will retain your data for a period during our engagement and during your expressed interest in order to receive further communication from us and as required by law where a formal relationship is established. This will ensure that we are able to assist you should you have any questions, feedback or issues in connection with your engagement or if any legal issues arise.
If you unsubscribe from our marketing communications, we will stop sending them to you.
Where we have processed your data for any other reason (such as where you have contacted us with a question in connection with the Campus, and the services and facilities it offers we will retain your information for the purposes of that legitimate contact only or if this leads to a formal contractual arrangement, then as required by law.
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or legal requirements
To determine the appropriate retention period for the personal information we hold, we consider the amount, nature and sensitivity of the personal information, the risk of harm from unauthorised use or disclosure of your personal information, the reasons why we handle your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances we may anonymise your personal data so that it can no longer be associated with you for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
YOUR RIGHT TO OBJECT UNDER DATA PROTECTION LAWS
You have the right to object to us handling your personal information when:
WHAT ARE MY RIGHTS UNDER DATA PROTECTION LAWS?
You have various rights under the data protection laws, which you can exercise by contacting us. The easiest way to do this is by email at BBTHR@babraham.co.uk.
Right of access
You are entitled to receive confirmation as to whether your personal information is being processed by us, as well as various other information relating to our use of your personal information.
You also have the right to access your personal information which we are handling.
Right to rectification
You have the right to require us to rectify any inaccurate personal information we hold about you. You also have the right to have incomplete personal information we hold about you completed, by providing a supplementary statement to us.
Right to restriction
You can restrict our processing of your personal information where:
we no longer need to process your personal information, but you want us to keep it for legal reasons; or
Where you exercise your right to restrict us from using your personal information, we will then only process your personal information when you agree, except for storage purposes and to handle legal claims.
Right to data portability
You have the right to receive your personal information in a structured, standard machine readable format and to send this to another organisation controlling your personal information.
This right only applies to your personal information we are handling because you consented to us using it or because there is a contract in place between us.
Right to erasure
You have the right to require us to erase your personal information which we are handling in the following circumstances:
Right to complain
You have the right to lodge a complaint with the Information Commissioner's Office, the supervisory authority for data protection issues in England and Wales.
WHAT ABOUT WEBSITES WE LINK TO?
Our site may, from time to time, contain links to and from the websites of our partner networks and affiliates.
Our site connects you to different websites. If you follow a link to any of these websites or use our services, please note that you have left our site and these websites have their own privacy policies.
We do not accept any responsibility or liability for these policies or websites. Please check their policies before you submit any personal information to these websites.
HOW DO I CONTACT YOU WITH FEEDBACK?